Large fleet projects usually pass through a procurement department, sometimes a tender committee, and often a health and safety officer. Each one asks for documents, and any missing item delays the order.
We support that process with the documentation and communication it needs, while the technical side is handled by the same team that surveys and installs. This sits alongside our wider fleet branding service.
Supplier registration documents
Most buyers need a supplier on their system before a purchase order can be raised. We can supply our company documents and details for your supplier onboarding forms, and respond to additional information requests as they arise.
We do not make claims about any specific B-BBEE level, grading or accreditation in this page or in our quotations unless supporting documents are supplied for your review. Requirements differ by buyer, so share your checklist early and we will tell you what we can provide.
Because we also design, print and install, there is no hand-off to a separate supplier that could complicate the audit trail.
Quotations that suit procurement
A procurement quotation needs to be easy to compare. We break down the scope by body type and vehicle group, linked to the vehicle register, so approvers can see what is included and where.
Delivery timing, materials and warranty terms depend on the material and application and are confirmed on your quotation. Use the fleet quote builder to start the process.
- Itemised scope by vehicle group and body type
- Clear inclusions and exclusions, such as removal and preparation
- Installation location and arrangement noted per branch
- Validity period and acceptance steps stated on the document
Purchase orders and invoicing
Once the quotation is accepted, we work to your purchase order. Order numbers, cost centres and delivery addresses are captured against each vehicle or batch, so invoices match your internal references.
For multi-branch work, we can arrange billing in the way your finance team requires, subject to confirmation at quotation.
Order changes, such as vehicles added or removed from a batch, are confirmed in writing so the paperwork always reflects the work done.
Site safety files
Installing graphics at a client depot, mine or municipal site often requires a health and safety file, induction and personal protective equipment. We can provide the safety documentation your site requests and comply with site rules, as agreed before work starts.
Where a site needs permits or escorts, tell us at the beginning so they can be built into the schedule. See depot and after-hours installation.
One account manager
Instead of explaining your requirements to a new person each time, you deal with a single account manager who holds your register, approved artwork and purchase order trail. That makes it easier to run national rollouts and to keep later replacement orders consistent.
At a glance
Tender and procurement support helps fleet owners get a vehicle branding project approved and delivered without administrative delays. Corporate and public-sector buyers usually need supplier registration documents, itemised quotations, purchase orders and site safety files before work can begin, and having these ready keeps the process moving.
Our team provides company documents for supplier onboarding, structures quotations by body type and vehicle group, and works to your order numbers and cost centres. Site safety documentation can be supplied for depots, mines, municipal yards and industrial sites in Gauteng and further afield, and we follow your induction and access procedures. We do not claim any specific B-BBEE level or accreditation; if your tender requires supporting documents, request them at quotation. A single account manager holds the register, approved artwork and order trail, which makes repeat orders and national rollouts simpler for procurement officers, fleet managers and finance teams in Johannesburg, Pretoria, Cape Town and Durban. Send your supplier checklist and purchase order requirements early so nothing delays the start of the job.
Common questions
Can you complete our supplier registration forms?
We can supply our company documents and details for your onboarding forms. Send your checklist and we will confirm what we can provide.
Do you hold a specific B-BBEE level?
We do not make claims about a specific level or accreditation here. If your tender requires supporting documents, ask us at quotation.
Can you work to a purchase order?
Yes. Order details are captured against the vehicles or batches covered.
Do you supply site safety files?
We can provide the safety documentation your site requires, agreed before work begins.
Will we deal with one person?
Yes. A single account manager coordinates quoting, artwork, scheduling and invoicing.